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Maintenance for Health and Safety compliance

Pump maintenance for compliance

Maintenance on plant and equipment is carried out to prevent problems arising, to put faults right, and to ensure equipment is working effectively.

Maintenance may be part of a planned programme or may have to be carried out at short notice after a breakdown. It always involves non-routine activities and can expose those involved (and others) to a range of risks.

Why is maintenance of plant and equipment important?

An effective maintenance programme will make plant and equipment more reliable. Fewer breakdowns will mean less dangerous contact with machinery is required, as well as having the cost benefits of better productivity and efficiency.

Additional hazards can occur when machinery becomes unreliable and develops faults. Maintenance allows these faults to be diagnosed early to manage any risks. However, maintenance needs to be correctly planned and carried out. Unsafe maintenance has caused many fatalities and serious injuries either during the maintenance or to those using the badly maintained or wrongly maintained/repaired equipment.

The Provision and Use of Work Equipment Regulations 1998 (PUWER) require work equipment and plant to be maintained so it remains safe and the maintenance operation is carried out safely.

What do I have to do?

If you are an employer and you provide equipment for use, from hand tools and ladders to electrical power tools and larger plant, you need to demonstrate that you have arrangements in place to make sure they are maintained in a safe condition.

Thank about what hazards can occur:

  • If tools break during use

  • Machinery starts up unexpectedly

  • There is contact with materials that are normally enclosed within the machine, IE caused by leaks/breakage/ejection etc

Failing to correctly plan and communicate clear instructions and information before starting maintenance can lead to confusion and can cause accidents. This can be a particular problem if maintenance is during normal production work or where there are contractors who are unfamiliar with the site.

Extra care is also required if maintenance involves:

  • Working at height or when doing work that requires access to unusual parts of the building

  • When entering vessels or confined spaces where there may be toxic materials or a lack of air

How can I do it?

Establishing a planned maintenance programme may be a useful step towards reducing risk, as well as having a reporting procedure for workers who may notice problems while working on machinery.

Some items of plant and equipment may have safety-critical features where deterioration would cause a risk. You must have arrangements in place to make sure the necessary inspections take place.

But there are other steps to consider.

Before you start maintenance:

  • Decide if the work should be done by specialist contractors. Never take on work for which you are not prepared or competent

  • Plan the work carefully before you start, ideally using the manufacturer’s maintenance instructions, and produce a safe system of work. This will avoid unforeseen delays and reduce the risks

  • Make sure maintenance staff are competent and have appropriate clothing and equipment

  • Try and use downtime for maintenance. You can avoid the difficulties in co-ordinating maintenance and production work if maintenance work is performed before start-up or during shutdown periods

Safe working areas:

  • You must provide safe access and a safe place of work

  • Don’t just focus on the safety of maintenance workers - take the necessary precautions to ensure the safety of others who may be affected by their work, eg other employees or contractors working nearby

  • Set up signs and barriers and position people at key points if they are needed to keep other people out

Safe plant and equipment

Plant and equipment must be made safe before maintenance starts.

Safe isolation:

  • Ensure moving plant has stopped and isolate electrical and other power supplies. Most maintenance should be carried out with the power off. If the work is near uninsulated, overhead electrical conductors, eg close to overhead travelling cranes, cut the power off first

  • Lock off machines if there is a chance the power could be accidentally switched back on

  • Isolate plant and pipelines containing pressured fluid, gas, steam or hazardous material. Lock off isolating valves

Other factors you need to consider:

  • Release any stored energy, such as compressed air or hydraulic pressure that could cause the machine to move or cycle

  • Support parts of plant that could fall, eg support the blades of down-stroking bale cutters and guillotines with blocks

  • Allow components that operate at high temperatures time to cool

  • Place mobile plant in neutral gear, apply the brake and chock the wheels

  • Safely clean out vessels containing flammable solids, liquids, gases or dusts, and check them before hot work is carried out to prevent explosions. You may need specialist help and advice to do this safely

  • Avoid entering tanks and vessels where possible. This can be very high-risk work. If required, get specialist help to ensure adequate precautions are taken

  • Clean and check vessels containing toxic materials before work starts

Dos and don’ts of plant and equipment maintenance


  • Ensure maintenance is carried out by a competent person (someone who has the necessary skills, knowledge and experience to carry out the work safely)

  • Maintain plant and equipment regularly - use the manufacturer’s maintenance instructions as a guide, particularly if there are safety-critical features

  • Have a procedure that allows workers to report damaged or faulty equipment

  • Provide the proper tools for the maintenance person

  • Schedule maintenance to minimise the risk to other works and the maintenance person wherever possible

  • Make sure maintenance is done safely, that machines and moving parts are isolated or locked and that flammable/explosive/toxic materials are dealt with properly


  • Ignore maintenance

  • Ignore reports of damaged or unsafe equipment

  • Use faulty or damaged equipment


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